6 Tips for Writing Clearly and Concisely

One of the biggest misconceptions is that students believe that the “more” they write; the more likely they’ll receive a “higher” mark. But it’s rarely the case due to a lack of poor communication within their writing. Sometimes instructors ask for a 500-word limit in an essays assignment but many students end up writing 700 words or longer. (Blackman, 2011).Here are 6 tips you can follow to write clearly and concisely 

Lead with your main point: If you were forced to boil down your email to one or two sentences, what would they say? Always start by writing your main point. Then elaborate as necessary.

Cut the jargon: Don’t write things you don’t have to

Use short, direct sentences: Put the subject at the beginning of your sentence. Also, watch out for sentences that go on for three or more lines. Shorter sentences are much easier to read.

Read it aloud: When you’re getting ready to send an important communication, you’ll catch mistakes and other problems more easily if you read it aloud. If something trips you up or doesn’t make sense as you’re reading, rewrite until it’s clear.

Use spell check: Seems simple, but you’d be surprised how many people skip this crucial step.

BUT! Don’t overuse spell check: Meaning, don’t assume spell check is going to catch all of your mistakes. (Blackman, 2011)

Blackman, S. (2011, July 29). Wharton University of Pennsylvania. Retrieved December 9, 2012, from 6 Tips for Clear and Concise Business Communications: http://whartonmagazine.com/blogs/6-tips-for-clear-and-concise-business-communication/